Office Manager
Full Time • Plymouth
Office Manager
EverLine Coatings & Services of Southeastern MA & Cape Cod
About Us
EverLine Coatings & Services is a premier line striping and pavement maintenance company with locations across the U.S. and Canada. EverLine of Southeastern MA & Cape Cod is a locally owned and operated franchise serving commercial clients with high-quality line painting, sealcoating, crack filling, pothole repair, and related services. We are growing quickly and are looking for an organized, proactive Office Manager to help keep our operations running smoothly.
Position Summary
The Office Manager plays a critical role in supporting day-to-day business operations. This role owns administrative processes, supports scheduling and billing, coordinates with field operations, and serves as a key point of contact for customers, vendors, and internal team members. The ideal candidate is highly organized, detail-oriented, comfortable wearing many hats, and enjoys working in a fast-paced small business environment.
Key Responsibilities
Office & Administrative Operations
- Manage daily office operations, systems, and workflows
- Maintain organized digital and physical filing systems
- Answer and route phone calls and emails professionally
- Act as the first point of contact for customers and vendors
Scheduling & Coordination
- Coordinate job scheduling with the General Manager and field crews
- Communicate schedules, changes, and job details to crews and customers
- Track job status and ensure required documentation is complete
Billing, Invoicing & Light Accounting Support
- Prepare and send customer invoices in a timely manner
- Track receivables and follow up on past-due invoices
- Assist with payroll preparation and time tracking
- Coordinate with external bookkeeping/accounting support as needed
Customer & Vendor Support
- Support proposal and contract administration
- Manage vendor communications, purchase orders, and invoices
- Help ensure a professional, responsive customer experience
Reporting & General Support
- Maintain basic reports related to jobs, billing, and operations
- Support the owner and management team with ad hoc projects
- Help implement and improve office processes as the business scales
Qualifications
- 3+ years of experience in an office manager, administrative manager, or similar role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Comfortable working independently and taking ownership of tasks
- Proficiency with Microsoft Office (Excel, Word, Outlook); experience with QuickBooks or similar systems is a plus
- Experience in construction, field services, or a trade-based business is a plus, but not required
What We Offer
- Competitive compensation based on experience
- Opportunity to play a key role in a growing local business
- Hands-on involvement with operations and leadership
- Collaborative, entrepreneurial work environment
Location
This role is based in Southeastern Massachusetts, supporting operations across Southeastern MA and Cape Cod. Some flexibility may be available depending on experience.
If you are highly organized, proactive, and excited to help build and support a growing business, we’d love to hear from you.
Compensation: $45,000.00 - $55,000.00 per year
EverLine Coatings and Services is a premier line painting and maintenance company. We provide high quality line painting and pavement maintenance services for parking lots, roadways, parkades and warehouses. In addition to painting services, we offer asphalt and concrete repair, sealcoating, crackfiling, epoxy flooring and more.
Our success is a direct result of our dedicated team and we are looking for those who are looking for an opportunity to grow in. Every employee at EverLine is committed to providing complete customer satisfaction in the delivery of our services. We work hard, have fun and have an amazing corporate culture. Our teams are DRIVEN. Dedicated, Resourceful, Integrity-Focused, Value-Based, Excelling, and Nourishing. Are you ready to make an impact?
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Opportunity for fast growth within the organization
Full Training provided - Learn new skills in a niche industry
Friendly and supportive company culture
Work outside in a changing environment